[Kyta Platform in Action] How a Leading Enterprise Digitized 10,000+ Labor Contracts in 30 Days

Enterprise Context

The enterprise in this case study is a large-scale manufacturing and distribution group operating across 12 provinces in Vietnam, employing more than 10,000 staff, including both permanent employees and seasonal laborers. The company's business model involves concentrated hiring peaks in the first and third quarters of each year, regularly requiring the processing of hundreds to thousands of new labor contracts within very compressed timeframes.

The Challenge Before Implementation

Prior to deploying the Kyta Platform, the company's entire labor contract process operated on a traditional paper workflow. The central HR team drafted contracts manually from Word templates, printed and couriered them to 12 provincial locations, collected signed copies by return courier, and physically archived them at headquarters. The full cycle averaged seven days per contract.

The problem was not only time. During peak hiring seasons, operational risk scaled with volume: contracts were signed using outdated template versions due to distribution delays; files were occasionally lost in transit; there was no real-time visibility into signing status across locations; and printing and courier costs consumed a significant share of the annual HR budget. Most critically, with the Decree 337/2025 enforcement date approaching, the entire operating model would no longer meet legal requirements from July 1, 2026.

The Solution Deployed

Kyta Platform designed and deployed an end-to-end electronic labor contract workflow, seamlessly integrating four core components: Kyta Intelligent to auto-generate contracts from HRM data by position and location; VNEID eKYC to verify employee identity at the point of mobile signing; Kyta Signature to execute qualified digital signatures compliant with Decree 337; and eCLM to centrally archive all records with complete, immutable audit logs.

Full system configuration, integration with the existing HRM platform, contract template standardization, and HR team training were completed within three weeks, without disrupting concurrent active hiring operations.

Results After 30 Days of Live Operation

• 10,000+ labor contracts fully digitized within the first 30 days from go-live.

• Average contract processing time reduced from 7 days to 18 hours  a reduction of more than 89%.

• Zero printing, courier, or physical archiving costs incurred from the date of implementation.

• 100% Decree 337/2025 compliance achieved ahead of the July 2026 enforcement deadline.

• Signing completion rate within 24 hours reached 96%, up from approximately 40% under the paper process.

• 40% of HR team capacity freed from administrative contract processing and reallocated to strategic people programs.

The Lesson for Similar Enterprises

This case demonstrates clearly that large scale and geographic dispersion are not barriers, they are the strongest arguments for acting early. The more locations an enterprise operates across, the more seasonal labor it employs, and the more concentrated its hiring peaks, the higher the cost of maintaining a paper-based contract process and the greater the return from end-to-end digitization. The critical factor is beginning with a clear roadmap and a platform that can operate reliably and compliantly from day one.